Introduction

Automate Capture, LLC ("we," "our," or "us") operates Contract Compass, a federal contract management system. This Privacy Policy describes how we collect, use, store, and protect your personal information when you use our services.

Information We Collect

Account Information

• Name, email address, and contact information
• Organization/company information
• User role and permissions
• Authentication credentials (securely hashed)

Business Data

• Employee information (names, rates, assignments)
• Contract details and financial data
• Billing and invoice records
• Project and assignment information

Usage Information

• Log data (IP addresses, browser type, access times)
• Feature usage and interaction data
• System performance and error logs

How We Use Your Information

We use your information to:

• Provide and maintain the Contract Compass platform
• Process and manage your contracts, employees, and billing
• Communicate with you about your account and services
• Improve our platform's functionality and user experience
• Ensure security and prevent fraud or unauthorized access
• Comply with legal and regulatory requirements

Data Security

We implement industry-standard security measures to protect your data:

• Encryption: Data is encrypted in transit (TLS/SSL) and at rest
• Access Controls: Role-based access control (RBAC) and row-level security
• Authentication: Secure password hashing and optional multi-factor authentication
• Infrastructure: Hosted on secure, SOC 2 compliant cloud infrastructure
• Monitoring: Continuous security monitoring and logging

Data Retention

We retain your data for as long as your account is active or as needed to provide services. Upon account termination, data is retained for a minimum period as required by federal contracting regulations and tax law, typically 7 years, then securely deleted.

Data Sharing and Disclosure

We do not sell your data. We may share your information only in the following circumstances:

• Service Providers: With trusted third-party service providers (e.g., cloud hosting, email services) who are contractually bound to protect your data
• Legal Requirements: When required by law, court order, or government regulation
• Business Transfers: In connection with a merger, acquisition, or sale of assets (with notice to you)
• With Your Consent: When you explicitly authorize us to share specific information

Your Rights

You have the right to:

• Access and review your personal information
• Request corrections to inaccurate data
• Request deletion of your data (subject to legal retention requirements)
• Export your data in a machine-readable format
• Opt-out of non-essential communications

To exercise these rights, please contact us at the information provided below.

Cookies and Tracking

We use essential cookies for authentication and session management. We do not use third-party tracking cookies or advertising networks. You can control cookie preferences through your browser settings.

Data Location

Your data is stored in secure data centers within the United States. We comply with all applicable U.S. federal regulations regarding data handling and storage.

Children's Privacy

Contract Compass is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by email or through the platform. Your continued use of Contract Compass after such changes constitutes acceptance of the updated policy.